The monthly meeting of the Board of Education of USD 509 was held on Monday, July 13, 2009 at 7:00 pm in the library and the district office with the following present: Todd Ray, Chris Deyoe, Sharon Mason, Amy Brown, Glennis Zimmerman, Brett Butler, Delmer Spencer Jr, Superintendent John Showman, Principal Kim White, Clerk Suzy Davidson, and patrons Charlie Bryant, Tad Dvorak, Julie Wolf, Shelby Anderson, and Debra Lathers.

All patrons, two senior parents and three South Haven Fair Association members, were present to discuss the 25% charge on senior concessions, specifically those profits earned at the South Haven Fair. All patrons present asked the board to revisit the issue of charging the 25% fee specifically to the seniors’ fair profits.

Following the adoption of the agenda, the minutes of the regular board meeting of June 8, 2009 were read and approved with a correction.

Board elections were held with the following results: President Sharon Mason, Vice President Todd Ray, Special Education Representative Sharon Mason, Special Education Alternate Chris Deyoe, and Governmental Relations Representative Glennis Zimmerman.

The Board reviewed the general fund summary and purchase orders and gave approval to pay the July warrants.

Sharon Mason gave an update on Interlocal #619 and Todd Ray gave an update on governmental relations. Activity Fund accounts and reports were reviewed by the board.

The Board adopted the consent agenda for the 2009-2010 school year consisting of the following: Appointment of Suzanne Davidson as Board of Education Clerk for FY 2010; appointment of Carla Crenshaw as Board of Education Treasurer for FY 2010; designate South Haven New Era as the official newspaper for legal publications for FY 2010; designate the Bank of Commerce and Security State Bank of Wellington, Kansas, as the official banks for school deposits for FY 2010; designate Suzanne Davidson as the District’s representative for KPERS; designate Kim White, Secondary School Principal, to oversee and report to the Board regarding the finances of the High School Activity Fund; designate John Showman, Superintendent, to coordinate EPA AHERA-Asbestos in School rules; designate John Showman, Superintendent, to coordinate Americans with Disabilities Act regulations; authorize John Showman, Superintendent, to file an application for participation in the School Food Service Program for FY 2010; designate John Showman, Superintendent, as the District Food Service representative; designate John Showman, Superintendent, as the District Hearing Official for free and reduced priced meal application appeals; designate Kim White, Secondary School Principal, as the District Determining Official for free and reduced priced meal applications; designate John Showman, Superintendent, as the Title I Director; designate John Showman, Superintendent, as the Title VI, Title IX, Section 504 – Civil Rights Compliance Officer; designate Kim White, Secondary School Principal, as the District Truancy Officer for the 2009-2010 School Year; approve Early Payment Request (K.S.A. 12025C6) permitting payment prior to late payment charge; authorize John Showman, Kim White, and Suzanne Davidson to approve purchase orders; authorize John Showman, Superintendent, to submit a Consolidated Grant application for 2009-2010 including Title I, Title II, Title IV, Title VI and At-Risk programs; designate John Showman, Superintendent, as Freedom of Information Officer for the district for the 2009-2010 School Year; designate Kim White, John Showman, and Alan Jamison as student discipline hearing officers for the 2009-2010 School Year; and designate Kerry Gasper as School Attorney.

Discussion was held on the following with no action taken: The August joint BOE meeting with Caldwell with a tentative date of either August 17th or 18th, and a tentative date of August 2, 2009 for a town meeting that will be held for patrons of the district to discuss this year’s budget and the impact it will have on taxes.

The Board passed the following resolutions: To establish/maintain district activity accounts; calling for 1,116 hours for the 2009-2010 school year; dealing with Title VI, Title IX, and Section 504 – Civil Rights Grievance Procedures for students, faculty, and other staff; waiving the requirements of generally accepted fixed asset accounting principles for the FY 2010; to establish time and place for the 2009-2010 School Year as the second Monday of each month at 7:00 pm in the Superintendent’s office; to adopt the Cafeteria Plan 125 document under Section 125 of the IRS code for the FY 2010; to establish/maintain banking accounts with the designation of district employees to administer accounts.

In other action, the Board voted to charge 25% of profits to school organizations/classes utilizing the concession stand for school sponsored, on-campus activities; to set district mileage reimbursement rates at $.55 per mile to match State mileage reimbursement rates; to accept Special Improvement Fund Accounting for FY 2010; to establish the Petty Cash limit at $1,500 and to accept Petty Cash Fund Accounting for FY 2010; and to approve the 2009-2010 budget for publication.

After multiple executive sessions for negotiations and personnel, the board voted to hire Tiffany Cole as K-12 PE instructor and to hire Crystal Smith as part-time parent-educator for the PAT program.

Mr. Showman’s monthly Superintendent’s report included a report on facilities including the completion of the concession stand and north bus barn roofs, bids that are being received on the guttering for the north gym, the consultation with Holland Paving for sealing the asphalt in the circle drive, an update on the Junior High locker room shower floor repairs, the possibility of putting sealant on the sidewalks, a reduction in electric meters that will save the district $300 a year, and discussion was held on the Broadband Forum.

The meeting was adjourned at 11:37 pm.

Submitted by Suzy Davidson,
Board Clerk